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Accounting Tips
We quite often field questions like "How
do I ...", and the purpose of this Tech Tip is to provide
some specific accounting examples using Shop Trac. We
will update this page as new questions come up.
Q. A customer has returned a core
that he has already paid for. I want to pay him back
for the core using a cheque. How do I handle this?
First, you need to issue a credit invoice
for the core so as to remove the core from the list of
outstanding cores for this customer. Make sure the
terms are 'Charge' so that this invoice will result in a
Credit entry to Accounts Receivable for this customer.
Using Transaction | Receivable | Ledger create an entry to
remove this item from Accounts Receivable. This would
include a Debit to Accounts Receivable for the amount owed
to the customer, and a Credit to a Contra account for the
same amount. A Contra account is a GL Account called
'Contra', that is used to move transactions between ledgers.
If you don't have one, create it before you do this entry.
Don't forget to post the entry after you have input it.
Using Transaction | Payable | Ledger create a Payables
entry for this customer. If this customer does not
have a payables account, you could use the 'Occasional
Vendor" account. Credit Accounts payable for the
amount owed to this customer and Debit the Contra account.
Don't forget to post this entry.
Now using Transaction | Payable | Payments issue a payment
for the amount as posted in the previous entry. |
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Web Site News!
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This box will always give you the latest news
about changes to this site.
The
Shop Trac FAQ has been updated!
New
Shop Trac
Tech Tips, including the changes for the Canadian
July 2010 HST rate changes.
New 2010 price lists have been posted.
The latest
Shop Trac Update
is dated 09/15/2010, and an order form can be
downloaded here.
The Update Installation process has changed
slightly, and the new instructions are available
here.
The latest (and final)
IMS/ACTR/ACTP Update is dated
11/30/2003. |
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