An option called Rebuild Gl is available on the Utility menu. This option is used to rebuild the GL to insure that the balances match the documents in the transaction files.

When this option is selected it will prompt for a 'Adjustment GL' account. It is recommended that you create a new account in the expense section for this purpose. Any documents that reference invalid GL accounts will have these invalid accounts replaced with 'Adjustment GL' account.

After an 'Adjustment GL' account has been specified, select the process option from the 'Edit Menu'. This will load all transactions. Be patient, since this can take some time. Once all documents have been loaded, you will be prompted to select a printer for the output. At this point the actual rebuild process will begin. Nothing will be printed unless an error is encountered. Again, please be patient as this process will take some time. (For this reason do NOT print to a shared network printer, since the printer may time-out before the rebuild process is complete).

When the rebuild process is complete, a confirmation prompt will allow you to abort the changes as noted on the generated report. In most cases you would specify that all changes on the report should be made.

For additional information on correcting GL problems, see Shop Trac Tech Tip Correct Out of Balance GL bulletin.